An existing owner sells his/her unit and you wish to maintain the same unit number for reservations, but need to separate historical information. This new procedure will allow you to do that.

Business Setup Change

You will need to edit Use Historical File for Past Owners from an N to a Y. This field is located on screen #11 of Business Setup, menu options H,A

Process

1. Bring up the owner under P-A-O
2. Choose O for Other (this is a new option)
3. Choose N to create New owner record
4. Enter the date which the Unit Sold and then * to confirm
5. Enter the NEW owner information on the blank owner screen which will appear

The old owner will become owner #1 and the new owner will become owner #0.

What if I Need to Divide Charges and/or Reservations?

If a unit sells mid month it often becomes necessary to divide expenses and/or reservations between the 2 owners.

Expense Needs to be Split

If a single charge needs to be split between the old and the new owner, it would be best to delete the charge (if unpaid) and re-enter the charge for the prorated amounts. Both of the charges will be applied to the NEW owner. The following procedures are your next steps.....

1. Go into P-A-O
2. Press 0 for Other
3. Press A to assign the Transactions to Owner
4. You will then be asked to select a month which to post the charges to
5. A screen similar to the following will appear:

   ---

   Owner Name
   0	Smith, John
   1	Doe, Sam

   	Property code	:100 :
   	Costcode	:PHONE:
   	Inv/Rev Number	:
   	Desc1:June Bill
   	Sale Date	:06/29/96
   	Pymt Date	:
   	Amount	:23.15
   	Date Entered	:07/01/96
   	Transaction #	1234567
   	AP Vendor	GTEOM
   	Use Sequence	:1

   ---

6. Each charge in the unit # will appear and you will have the option to assign each charge to either owner using the Use Sequence field at the bottom. You will enter either 0 (Smith, NEW OWNER) or 1 (Doe, OLD OWNER). The next transaction in the file will automatically appear.

Reservation Overlaps the Sale Date

1. If the folio has been processed you will need to reverse process it in P-S-U if it is in an open month
2. Look up the reservation and copy it O-C. You will need to edit the existing reservation to include the dates up to the Sale Date and the new reservation should be edited to include everything after the Sale Date.
3. Transfer money to the new folio so that both folios are paid in full.
4. Process each of the reservations P-S-R. The revenue transactions will go to the NEW owner initially.

You will need to follow the instructions listed under Expense Needs to be Split above.

To View Past Owner Activity

1. Bring up the existing owner of the property under P-A-O
2. Choose O for Other then press E to Edit old owners
3. The most current PAST owner will appear on the screen, then press H for History and enter the month you desire to review. If you wish to view a range of month you will need to print an owner statement P-S-S for a range of months
4. Choose T for Totals if you want to see/edit the owners 1099 information