You will need to reverse payroll when;

• You need to correct a person's time card, (i.e. wrong rate, # hours, etc.)
• You entered in the wrong payroll date.
• You paid a person outside their pay period or salary structure.

By following these procedures you will ensure proper entry in the G/L for the reversal of this payroll.

STEP 1

Set the system date to same date of the original payroll. To do this, go to 'H' & 'U', press Edit. Enter your user code and your business code and press 'E' to Edit. Go to "use system date" and enter an 'N' for NO. Press F10 and 'Y' to Save. Log out of this business code and then log back in.

Now go into 'H' & 'S' and change the date to the desired date (date of the original payroll).

Go to 'Q', 'E' & 'N' and find the employee time cards you wish to reverse. Select 'T' for timecards and set the date of the payroll to the date of the original payroll date. Next, if this is a salaried employee, press F10 on the employee's timecard screen. If this employee is hourly, enter in the number of hours, then press F10. On the top of the screen you will have an option to press 'M' for Manual Payroll. Change the Gross and deduction amounts on the bottom portion of the screen to negative amounts. If only one or two timecards need to be reversed, only enter a manual payroll for those people.

Print out your Payroll Summary. Verify its accuracy with your original payroll summary. NOTE: The dollar amounts should be the opposite signs of the original.

STEP 4

Print out check on white paper, using the same numbers as the original payroll checks.

REMEMBER: Be sure to set the system date back to today's date in 'H' 'S', and reset your user code in 'H' 'U' back to "use system date" = Y. Log out and log back in to reset the system.