Each employee who uses the First Resort system must be given a User Code and password for system access. These User Codes help define the parts of the software that an individual has the right to use. User codes provide a way to restrict access to your company's data. Only those employees who have been assigned a User Code will be allowed access to the system.

After signing on to the system, you will be at the Application Selection menu. Press H for System Setup Functions, and U for Add or Edit User Codes . When the User Codes screen appears, select E to Edit a User Code. The User Code Editing screen will appear. Enter the user code you wish to ADD and press ENTER. The following message will appear if this user does not already exist in the system:

Record for user code JB does not exist for business code DEM
Enter Y to confirm that you wish to add a new user code
OR press return to continue

Enter 'Y' to add this new user. The editing screen will appear. When adding a new user code for a business, you will enter passwords for both the business and user codes to be used during signing-on in the system. You can also select which applications a user will be allowed to access. The following are the fields that you will want to complete.

• Business Password
  Enter 1 to 5 characters to be used as this user's business password.

• User Code
  Press Return if you want to keep this user code. If you want to change the user code, enter the new 2-character user code and the old one will be overwritten.

• User Password
  Enter 1 to 5 characters to be used as this user's password.

• User Name
  Enter the name of this user. There is room for up to 30 characters.

• Applications
  Enter the code letters of the applications that you want to allow this user to access. The applications you enter must be among those for which the business is authorized as designated on the screen.

• Diagnostic User
  N = Regular user (has no special diagnostic power).
  Y = This user has all diagnostic rights (not recommended for normal use).

• Skip Screen Pauses
  N = When any report is displayed to the screen, a pause will occur each time the screen is full of data.
  Y = All pauses will be ignored during screen display, until the report is completed.

• Window Menus
  Y = Use the window-style menus through the software.
  N = Use the non-window style (uses less memory).

• Res: Usage Access
  N = This user cannot override the usage effect that an individual Folio has.
  Y = This user will have access to a field on the Folio screen to allow the usage effect of that Folio to be omitted.

• Res: Rate Diags On
  N = No messages regarding the rate calculations will be sent to this user's ERR file.
  Y = Each time this user causes a rate calculation to occur, the rate records that are examined and either accepted or rejected will be listed in the user's ERR file. This is the most effective method of diagnosing a problem in a rate calculation.

• Res: Comm O/Ride
  Y = This user has rights to override the commission on a Folio ('O' 'R' from the Folio menu).
  N = This user does not have rights to override the commission on a Folio.

• OvBkOK
  Y = This will allow this user to overbook a property, provided that the "OvBk" flag is 'Y' in the business set up as well as in the property. If a 'N' is entered into the "OvBk" field in either business set up and/or the property, overbooking will not be allowed.
  N = This will not allow the user to overbook any properties regardless of a 'Y' or 'N' in the "OvBk" field of that particular property or in business setup.

• Res: Fix Trn NFETB
  N = This user has no rights to fix any Folio related transactions.
  E = This user has rights to fix only expense transactions entered against a Folio (using a Costcode with 'E' in the type field).
  T = This user has rights to fix only payment transactions entered against a Folio (using a Costcode with 'T' in the type field).
  F = This user has rights to fix any transaction entered against a Folio, but not Owner's Statement related transactions created by the Folio (revenue, commissions, etc.).
  B = This user has rights to fix both Folio transactions and Owners' Statement transactions (anything visible from the transaction history report on the Folio; 'O''T' from the Folio menu).

• Notes: Show DRN; Scr:D:Y:
  1st Field
  D = Show sticky notes by default, that is let the way the sticky note was saved control how the sticky note is accessed.
  Y = Automatically show all defined sticky notes that are retrievable by this user upon accessing any screen where such a sticky note has been defined. This may override how a sticky note has been saved.
  N = Do not automatically show any sticky notes anywhere in the software. This may override how a sticky note has been saved.
  W = Do not automatically show any sticky notes anywhere in the software, but a "Sticky Note Warning" (a flashing character) will show in the upper left corner of the screen to indicate that a sticky note exits. The sticky note can be retrieved by pressing F2.

  2nd Field
  This field controls access to set defaults on different screens within the First Resort program. In addition, there are two levels that screen defaults can be set; User Level and Business Level. To define screen defaults at the Business Level the user must be a diagnostic user and have a 'Y' in this field.

• N = Don't allow this user to set screen defaults.
  Y = Allow this user to set screen defaults.

• Use System Date
  Y = Automatically pick up the system date for the current date.
  N = Allow this user to use the Set System Date function to change the system date for this user only.